Off-the-job training is a statutory requirement for an English apprenticeship. It's training which is received by the apprentice during the apprentice’s normal working hours, for the purpose of achieving the knowledge, skills and behaviours of the approved apprenticeship the learner is completing. By normal working hours, we mean paid hours excluding overtime.
To be eligible for government funding all full-time apprentices (those that work 30 hours per week or more) must spend a minimum of 6 hours per week on off-the-job training over the planned duration of the practical period.
“It is not on-the-job training which is training received by the apprentice for the sole purpose of enabling the apprentice to perform the work for which they have been employed. By this we mean training that does not specifically link to the knowledge, skills and behaviours set out in the apprenticeship.”
Ref: Apprenticeship funding rules and guidance for employers, May 2022, page 18
Planning off-the-job training
Lifetime will discuss the apprentices’ planned programme of learning and help managers and employers to identify relevant activities for off-the-job. These activities will be collated into a thorough plan to make sure requirements are met. These will be documented on the apprenticeship agreement and training plan. We’ll also provide clear guidance and support for line managers to outline their responsibilities. Off-the-job training must:
- Be relevant to the apprenticeship programme.
- Be separate from the normal day-to-day job role and working environment.
- Focus on developing new knowledge, skills, and behaviours.
- Take place during normal paid working hours.
Examples of off-the-job training
The training can consist of a range of varied activities, which will help develop the apprentice as an employee. Here are just a few examples:
- Learning new skills at work through shadowing other members of the team, where this activity has been agreed and documented as part of the agreed training plan.
- In-house training programmes relevant to the apprenticeship
- Coaching sessions with your Lifetime Coach
- Writing reflective journals
- Attendance at workshops, training days and webinars relevant to the apprenticeship
- Completion of online learning through Lifetime’s Learning system and/or an in-house system
- Self-study that includes reading or watching videos
- Training in new working practices or new equipment
- Role-playing or simulation exercises
- Industry visits/conferences relevant to apprenticeships
- Writing assessments, assignments and completing projects or activities
- Practical training or training in the workplace relevant to the apprenticeship